ARTICLE I – NAME
The name of this organization shall be African American Faculty and Staff Organization.
ARTICLE II – PURPOSE
The African American Faculty/Staff Organization (AAFSO) is an independent democratic organization seeking effective representation of issues primarily concerning the African American community at North Carolina State University. Its objective is to develop programs that inform and support faculty, staff, and students, and to provide opportunities for professional growth and advancement to all members of the African American community. AAFSO advocates issues concerning employment, professional advancement, equity, fairness, student success, and quality of life for the African American community at North Carolina State University.
ARTICLE III – MEMBERSHIP
All faculty and staff who are employees of North Carolina State University are eligible for membership in AAFSO. Membership is continuous as long as this affiliation continues. Inactive participation in this organization will in no way infringe upon or limit membership. Membership ends when employment ends. Under circumstances where termination of employment is the result of discrimination or unequal treatment and the member initiates a grievance procedure, membership continues until the member has completed the grievance process including all appeals.
ARTICLE IV – OFFICERS
Section 1. Elected Officers
The elected officers of AAFSO shall be as follows:
- Vice Chairperson
- Recording Secretary
- Corresponding Secretary
These elected officials form the Executive Committee. The Executive Committee responds to the needs of the membership as decided.
Section 2. Election of Officers
The officers shall be elected by the members. Nominations for the officers of the Organization may come from the voting membership (full). Voting membership consists of faculty and staff only.
Section 3. Terms of Office
The terms of office for all officers shall be two years. Officers may be reelected for one succeeding term. In the event of a vacancy, the chair may appoint someone. A “special election” will be held within 90 days of the vacancy. Terms begins July 1st through June 30th.
ARTICLE V – DUTIES OF OFFICERS
Section 1. Duties of the Chairperson
The Chairperson shall preside at all meeting of AAFSO, sign disbursements, make appointments, create ad hoc committees as needed, serve as an ex-officio member on all committees, represent the organization at external functions and perform other duties as empowered by the membership.
Section 2. Duties of the Vice Chairperson
The Vice Chairperson presides at all meetings of AAFSO in the absence of the Chairperson and assumes all other duties as assigned by the Chairperson. If the position of Chairperson becomes vacant for any reason before the time of an election, the Vice Chairperson shall assume the position of Chairperson until the next election.
Section 3. Duties of the Recording Secretary
The Recording Secretary shall record the minutes of each meeting, maintain the membership listserv and record the treasurer’s report. All minutes and reports will be accessible at each meeting.
Section 4. Duties of the Corresponding Secretary
The Corresponding Secretary shall assume all duties of the Recording Secretary in the absence of the Recording Secretary. The Corresponding Secretary will prepare and distribute all correspondence as directed by the Chairperson.
Section 5. Duties of the Treasurer
The Treasurer will receive, record and disburse all monies for AAFSO, obtain all required signatures for the disbursements and maintain all receipts of purchases. The Treasurer shall report at meetings as directed by the Chairperson, however, the Treasurer must report at least twice per semester.
ARTICLE VI – REMOVAL OF OFFICERS
The membership can call for a special election to request removal of any officer from office due to justifiable causes such as not abiding by the Bylaws of AAFSO. Three-fourths (3/4) of the members present, plus one (1), must vote in favor of removal in order for removal to take place. The accused has a right to appeal before the body.
ARTICLE VII – MEETINGS
The body shall meet on the third Thursday each month, unless altered by the Chairperson. The group of all ¾-time and full-time employees are members of AAFSO, and students shall be called associate members. All members of the body shall be called the General Assembly.
ARTICLE XIII – DUES, FUND RAISING, PURCHASES
Section 1. Dues
AAFSO shall not require any dues from its members.
Section 2. Fund raising
AAFSO may sponsor fund raising events as agreed upon by the membership.
Section 3. Purchases
All funds disbursed for purchases, operating expenses, etc. by, for, or on behalf of AAFSO must be approved by the Executive Committee.
ARTICLE XI – STANDING COMMITTEES
AAFSO shall have the following standing committees:
- The Fund Raising Committee
- The Affirmative Action Committee
- The Public Relations Committee
- The Programming Committee (ad hoc)
- The Election Committee (ad hoc)
ARTICLE XII – AD HOC COMMITTEES
Ad hoc committees are appointed by the chair for facilitating short-term endeavors or activities for AAFSO.
ARTICLE XIII – VOTING
Any decision that requires membership approval will be decided by a majority of attendees at a meeting of the General Assembly. Any meeting of the General Assembly that has an agenda item requiring membership approval shall be announced thirty days before the meeting.
ARTICLE XIV – NEWSLETTER
AAFSO shall publish a newsletter to be distributed to the membership. The publication of the newsletter shall be the responsibility of the Public Relations Committee. Executive officers and committee chairpersons shall submit information on a regular basis to the newsletter editor for publication. However, all members are encouraged to submit information to the newsletter editor for publication as appropriate.